DXCC Online Application

Completion of the Online DXCC Application Form

The “Online” Application works like this.
1) You enter the cards on the form and make the submission. It is then paid for and lodged in HQ computer.

2) You print off the form and send your cards to the card checker.

3) The card checker checks the cards in the order they appear on the form and returns your cards back to you.

4) The card checker sends the form which he signs in a special way to the DXCC Desk and the DXCC computer people call up your form on the screen, match the number, check that payment has gone through, looks at the checker’s signature and OK’s the application. It is then completed and will be integrated into your DXCC totals by the DXCC Desk.

The essence is that you have saved the ARRL the cost of data entry for each card which is why the cost of the Online application is less than the cost of the ARRL checking your cards manually.

Completion of the Online DXCC Application Form
Occasionally, applicants open the Online system and begin the data entry. At the end of their entries rather than do the one more step to complete the application, they print out the QSO record sheet then they back out of the program.
When the cards are brought to to the card checker for normal checking the form is required to be sent to DXCC staff who then are forced to do the data entry in the old manual method and thereby charging the higher fee schedule.
The Online system is designed to be 100% electronic and if applicants complete the one more final step they will have:

1) Saved some checking time
2) Saved DXCC staff from having to manually enter, potentially, hundreds of QSOs
3) Saved themselves some money

If an applicant presents a Traditional paper application but, the record sheet(s) has the title as the screen shot “Online Application” the system is not being used as the system was designed and the applicant really should go back and complete it. If an applicant has 5 QSOs or 500 and DXCC has to do them manually they are going to pay a lot more than if they used the system as it was designed.

Here is a comparison based on 200 QSOs:
For manual processing they would pay $15 for the basic application. Starting at QSO #101 each QSO is $0.15 (QSO total fee is $15.00). So the minimum application would cost them $30 plus other fees for the matrix etc.

For the same processing with the Online System the basic application would be $7.50. Starting at QSOs #101 each QSO is $0.08 (QSO total fee is $8.00) So their minimum application fee would be $15.50 plus any other fees for the matrix etc
For a small number of QSOs the manual data entry is really quick but they still would pay the higher fee.

If an applicant has not taken full advantage of the way Online DXCC works the card checker will encourage them to hold off and complete the form and the application . It is strictly their choice of course
This is what the top of each page of the Online DXCC system record sheet looks like:

73, Lee ZL2AL
ARRL DXCC Card Checker

More Info from The ARRL DXCC Desk below:

Welcome to ARRL’s Online DXCC

Submitting Your DXCC Application Online — Step by Step

  1. Now that you have logged in, you may go to the Enter QSLs tab and begin entering information from your QSL cards. All your entries are saved and you may leave the Enter QSLs tab at any time while entering QSLs, and return to it later.
    1. You must enter all of the required data for each card. If you want to submit more than one QSO from a single card, then enter the information about those QSOs together — one right after another — on theEnter QSLs tab.
    2. If — once both the Call SignandQSO Date are entered — the DXCC entity you want to select does not appear among the choices in the pulldown list, select the Show All choice from the pulldown list to select from the complete DXCC List.
    3. You may enter your QSL cards in any order; when you submit your cards for checking, they must be placed in the same order that you entered them. During the submission process Online DXCC will produce a DXCC Record Sheet for you that shows this order.
  2. If you use a logging program, you will find it faster and more accurate to prepare an ADIF file containing the QSO information for the QSLs that you want to submit with your application rather than manually entering the information from each card. Use the Import ADIF tab to import your ADIF file.
  3. When you have finished entering data for the QSLs you want to submit, you may begin the application process by clicking on the Submit Application tab and proceed sequentially through the Application, Select QSLs,Payment, Preview Application and Preview QSL List steps.
  4. The Preview QSL List step of the Submit Application tab provides a Submit Application button. Clicking this button completes the application process and saves your application. You may leave and return to the Application History tab at any time to view and print your completed application.
  5. Verify that your QSL cards are in the same order as shown on your DXCC Record Sheet. Then:
    1. Take a printed copy of your completed DXCC Award Application and all pages of your DXCC Record Sheet along with your QSL cards to a DXCC Card Checker. You will need to provide the DXCC Card Checker with an SASE or sufficient postage to cover mailing your paperwork to ARRL HQ.
    2. If there is not a DXCC Card Checker in your area, you may send your QSL cards directly to ARRL HQ; include a copy of your DXCC Award Application.
  6. Once you have submitted an application by clicking the Submit Application button, you cannot make further changes or add QSLs to this submission. You cannot start a new application in the Online DXCC system until your pending application has been processed by ARRL HQ. You may continue to use the Enter QSLs tab to enter new QSLs and to edit or delete QSLs that are not contained in a pending submission.

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